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Apply to Exhibit

• How to Apply 
• Call for Entries to a Juried Exhibition
• Call for ( Tips and Tricks  

 How to Apply

Art Works Downtown offers a variety of exhibition opportunities and programs. Select a gallery to learn more about the specific application and proposal process.

• 1337 Gallery

• Underground Gallery

• Founders' Gallery

• 1325 Donors' Gallery 

Call for Entries to a Juried Exhibition 

Small Works Exhibition

November 15–December 21, 2019
Reception: December 13, 5–8pm

ENTRIES DUE Saturday, October 26, 2019, 3pm • Apply to Call for Enry today

Theme: The Small Works Exhibitionis AWD's annual exhibit featuring a large quantity of artists’ quality artwork for sale to the holiday gift-buying public.

Juror: Alexander Schwarz, art consultant, Caldwell Snyder Gallery,


  • SF Bay Area artists only (artist must live within 100 miles from San Rafael, California)
  • Open to all visual arts media. Video must include player, monitor, earphones, etc.; projections are prohibited.
  •" alt="CAFE_Logo_bw.jpg" >Size limit: artwork must not exceed 18”x18”x18” including frame and all materials.
  • Original artwork only. No giclées or reproductions.
  • Submissions must not have been previously exhibited in the AWD 1337 Gallery.
  • Artwork must be for sale.
  • Apply through AWD will not accept hardcopy, email, or disk submissions.

Exhibition Calendar:

  • Sat, Oct 26, 3pm: Entries due via CallForEntry.orgNote: AWD's deadline is 3pm because our office closes. Technically you have until 11:59 Mountain time. We cannot add any applications after it closes.
  • Fri, Nov 1 or Sat, Nov 2: Notification by email. 
  • Sat, Nov 9, 1pm­–4pm: Deliver accepted entries. No exceptions.
  • Fri, Dec 13, 5–8pm: Reception
  • Dec 24–Jan 1: Art Works Downtown will be closed for the Holidays. Thanksgiving and following Friday hours have yet to be determined.
  • Thurs 1/2–Sat 1/4/2020 11am–4pm: Pick up unsold artwork

Entry Fee:

$40 for a maximum of 3 entries. Discount provided to AWD Artist Members.

Online Entry:

callforentry logoAWD uses (CaFÉ) to process juried exhibitions. To submit entries, visit First create a free profile then upload images to your portfolio. Second, apply to this call. The CaFÉ website provides all the assistance you should need to prepare your submissions and apply. If you have trouble sizing your image(s), use the links provided below for help. Before you start, we recommend reviewing the CAFÉ HELP page. We also recommend reviewing our CAFÉ Tips and Tricks by going to CAFÉ Tips and Tricks by clicking hereAWD does not provide technical assistance for submissions.

• 3D/sculptural entries: Since you can only submit one image per entry, we suggest submitting one image with two views of the same piece.
• Free online image software: 
• Make sure you are using the most updated internet browser. Check the CaFÉ help page or use this


You will be notified by email. Note: you will receive separate emails for "Invited" and "Not Invited" works.

Delivery of Accepted Work:

Work(s) must be hand delivered to Art Works Downtown 1337 Fourth St., San Rafael between the hours of 1pm through 4pm. All work must be ready for installation. Wall hung work must be securely wired.If your artwork requires an unusual installation process, include clear and thorough directions and be prepared to help install your artwork during the following week if the Gallery Designer needs your help. No substitutes will be accepted for works approved by the juror. Please also deliver an artist statement and resume for the exhibition binder. We do not print these materials for you. The artist must sign a consignment contract upon delivery. If a representative of the artist delivers, the artist must call ahead to give the representative’s name. Apply only if you can arrange delivery on the specified date.

Pick Up:

Artists who do not retrieve their work will be charged a storage fee of $3.00 per day. Works remaining after 30 days will become property of Art Works Downtown.


Art Works Downtown (AWD) accepts a 40% donation upon sale. AWD processes sales as follows. All checks and credit card sales will be made payable to Art Works Downtown. AWD then reports the sales tax and passes the net sale to the artist. The artist is responsible for donating 40% of the net sale total to AWD. It is not the artist’s responsibility to report sales tax. All sold artworks will be allowed to be taken by the buyer at time of sale due to the holiday gift buying season. Sales will be paid to artists at the end of the exhibition.

Liability and Image use Regarding Work Submitted:

Precaution will be taken to safeguard all work from loss or damage, but neither Art Works Downtown nor anyone connected with this exhibition will be responsible for loss or damage from any cause. Artist permits AWD to use images(s) of accepted works for AWD promotions.

For more information visit:, call (415) 451-8119, or email This email address is being protected from spambots. You need JavaScript enabled to view it. 

ENTRIES DUE Saturday, October 26, 2019, 3pm • Apply to Call for Enry today

Click here for a downloadable prospectus


Call for ( Tips and Tricks

Internet browser:

To ensure credit card security, CAFE requires clients to use updated internet browsers (such as Firefox, Safari, and Internet Explorer). Before you begin using, make sure your browser is up-to-date by going to this website: If you're version is not current make sure to update the software. If you are constrained by hardware limitations (example: old Mac's can't upgrade to new Safari), simply download a different, and current, browser. We recommend Firefox.

Image File format:

JPEG only, dimensions: No smaller than 1200 pixels on the longest side, resolution: 72 ppi/dpi, Size: 5 MB maximum. Make sure your images follow these parameters. If you are uploading an image and the process is taking a long time (longer than 5-10 minutes), your image is probably wrong. Unfortunately the CAFÉ message does not tell you this, it only says that it is loading and make take a while.

Learn more about CAFÉ.org image file requirements:

Free online image softwares to resize your image: 

Applying for a call:

Uploading images to your “Portfolio” and applying to a call for entries are two different processes. When you apply for an exhibition you will need to choose entries from your Portfolio by checking little boxes next to the images. If you only have three images in your Portfolio, you must check the box for each entry to submit that entry.  

Make sure to “PREVIEW” before checking out. Once you click “CHECK OUT” you can NOT change or correct your application.

Checking Out, Payment and Coupon Codes:

When you have looked at your application “PREVIEW” and you see all of your entry images, click “CHECK OUT.” This will begin the payment process. Follow the prompts to pay for your entries. Only credit cards are accepted. If you are an AWD Artist Member you can use your coupon code to receive an entry fee discount. Simply follow the prompts until it asks you for the Coupon Code (you will not see this right away). Then enter the code and proceed.

Philosophical Understanding:

We understand that the online application process can be frustrating and hope you will overcome technology to participate in our exhibitions. While the CAFÉ.org service is far from perfect, it is still a very helpful service for AWD and for many artists. As you apply through this process, we encourage you to take a deep breath, think logically (bnot emotionally) and take your time to thoroughly read the prompts and consider the buttons. If you are digitally challenged, you may want to find someone who is not overly challenged by the digital realm. Offer them a cup of coffee, fresh baked bread or small payment and remember that the digital world is always changing at an alarming rate. We’re just trying to keep up.